Planning a Conference or Meeting……or Your Special Wedding Day?
We will make it effortless.
We know organizing a special event requires attention to every detail, deadline and needs. Whether you are planning a school reunion, a family gathering, a corporate meeting, a national conference, a wedding or anniversary celebration, the dedicated events team at Honor’s Haven is committed to ensuring everything goes as planned to make the experience meaningful and memorable for you and your guests.
We can accommodate large and small events, indoor and outside, and at any time of the year. Our location, perfectly situated between New York City and Albany, makes Honor’s Haven Retreat & Conference an ideal Upstate destination, combining the versatility and service found in most metropolitan facilities.
Your Experience Matters.
At Honor’s Haven Retreat & Conference, we provide an experienced staff to help you. Versatility and flexibility are key to our philosophy of event planning. We know how important the setup of a room can be, from the seating to food and beverage to audio visual.
Your guests and attendees must have a quality experience. That’s why we offer a range of facilities to provide you as many options as possible. When you meet with our team, we’ll discuss your vision for your event and for your attendees’ experience. We’ll customize a program to meet your goals and accommodate your needs.
Perfectly situated between New York City and Albany, Honor’s Haven Retreat & Conference is a unique Upstate destination, combining the versatility and service found in most metropolitan facilities.
Our meeting and events facilities include:
meetings & conferences, including:
17,279 square foot Exhibit Center
19 meeting rooms
sweeping views of the mountains, gardens and golf course
• Lakeside special event tent and outdoor banquet capacity for up to 200. A spectacular setting for weddings!
• Standard Audio Visual package
The setup of the meeting room can make the difference between a productive or non-productive meeting. The setup you choose depends on how many people are attending and what you wish to accomplish. There are many basic seating arrangements. Whichever you choose, your primary objective should be to devise the most comfortable arrangement possible, and one that will promote open discussions among attendees as well as with the event’s leadership.
To select the best setup for your meeting, first consider the following point:
• Participants need to establish a sense of identity within the group. As they share the same learning experience, both physically and psychologically, they should feel a “closeness” with other attendees as well as with the event’s meeting leadership. If you position attendees too far apart from one another, they will feel lost. On the other hand, if they’re too close to one another, they will feel crowded.
• It should be easy for every person to see all of the other individuals and to hear everyone’s contributions. Participants should be able to view the visual material presented without strain.
• It should be easy for attendees to leave the room without disturbing or crowding others. When seating, neither individuals nor their chairs should touch people or furniture beside, in front of, or in back of them.
Bearing these points in mind, the five most common setups include:
Seats or chairs in rows facing a stage area, head table, or speaker (with no conference table)
This is the most efficient set-up when the attendees will act as an audience. This set-up is not recommended for food events or if note taking is required.
Theatre setup is the arrangement of choice if you’re featuring a number of speakers, a performance, or elaborate audiovisuals, and if you want to maximize the space in a room.
Rows of conference tables with chairs facing the front of a room (and usually a speaker), providing writing space for each person.
This room set-up is ideal for note taking, meetings requiring multiple handouts or reference materials, or other tools such as laptop computers. This is the most comfortable set-up for long sessions and allows refreshments to be placed within reach of each attendee.
Classroom setups allow the introduction of team projects during the course of the meeting by having participants at every other group of tables turn to face those behind them to form small discussion groups.
A rectangular set up with chairs around all sides and ends.
This table layout is often used for Board of Directors meetings, committee meetings, or discussion groups.
In the conference style setup, participants sit on three sides of a rectangular table and focus on a power fiqure at the head.
This arrangement makes it easy for participants to see one another and also provides a writing surface.
Conference tables arranged in a square (or rectangle), with chairs placed around the outside of the tables, leaving the center open.
This layout provides all participants with the same amount of space and offers an emphasis on a power figure. Setup is critical as far as participation is concerned.
The hollow square setup is best for meetings of under 30 people. If the group is larger than 30, this setup is stretched too far.
A series of conference tables set in the shape of the letter U, with chairs around the outside.
This layout style is often used for Board of Directors meetings, committee meetings, or discussion groups where there is a speaker, audio-visual presentation or other focal point. The U-shape is one of the most popular of seating arrangements for groups of less than 30 participants. This seating style, optimal for training sessions and speaker presentations, positions the leader either in the middle of the connecting end of the U or in the middle of the U.
The openness of this setup gives attendees a sense of freedom that encourages wider participation, while the amount of space between attendees avoids the effect of compression. Also there is no sense of preferential seating because all seats have an equally good view of the meeting leaders
Reception or Cocktail
Small, round cocktail/reception tables (usually 15-30 inches or 38-76 centimeters in diameter) with chairs.
CHEVRON THEATER STYLE
Provides space for beverages and elbows.
The most interactive of the large group setups, chevron style promotes a sense of participation.
About 20-23 square feet per person.
A group of round tables, each seating 8 – 12 people, set to facilitate serving food.
CHEVRON CLASSROOM STYLE
A modified chevron can be set up with or without tables. Improves visibility of speaker and visuals from side sections. More interactive than Theater or Classroom.
Similar to banquet seating, but with the chairs only placed around one-half of the table. The chairs all face the front of the room in this style of seating.
This is frequently requested for breakout rooms, most often used without tables. Circle style provides an intimate setting for small groups of no more than 30 people.